When it comes to organising an event it's important to leave nothing to improvisation. At Nice by Nina, one of our maxims for event organisation is that planning makes perfect..
Within the planning of an event, production is an essential aspect.
The production of the event encompasses all the management ahead of the event, with the aim of preparing all the resources need to execute it. It covers the logistics part of the event from the smallest details to most important.
If you want your event to be a success it is important to establish the specific needs from the outset and calculate and anticipate the costs.
There are three phases to the organisation of the eventpre-production, production of the event and post-event.
Pre-production
Once we have defined the objectives and types of event we're going to organise, we should analyse and detect the needs that may arise so that no detail is missing on the day of the event. It's important to establish a list of materials, services and products necessary and start hiring everything that's required. Visit the venue and take a note of everything you’ll need on the day of the event. For example, infrastructure, assembly and disassembly, security, cleaning, sound and lighting, accommodation, permits, communication and a long list of services required for the same event. We advise you to include everything you need in your total budget for the event, and it will make follow up easier.
Production
After analysing the needs for the event, the next step is to coordinate the technical and human team who will work on the organisation of the event. We should remember that the production doesn’t start and end on the same day but starts once the needs have been detected and ends after the disassembly of the space.
This phase includes the designs, hiring of furniture, technical resources, hosting staff and a transport and assembly company; production of signage, posters and merchandising along with many other needs.
Once everything is ready, it's assembly time! To make sure time doesn’t run away from us, it’s important start a few days before the event.
At Nice by Nina we recommend that you carry out several tests with the technical team to detect any possible errors and make sure there’s no race against time.
Visit the venue and write down everything you'll need on the day of the event. Such as infrastructure, assembly and disassembly, security, cleaning, sound and lighting, lodging, permits, communication, and a long list of services that are required for the same event.
We advise you to include each of these needs in an overall budget for the event, so it will be easier for you to track.
Post-event
Once the event is over, our work is not done. It’s time to repeat all the same tasks in reverse order with disassembly of the equipment and materials used. We also have to complete all the pending administration issues: payments, final reports, etc.
If you have organized an event, you already know that the moments before and during the event are very stressful, even so, in front of your guests, it offers an image of calm and security.
If you have ever organised an event then you already know that the moments just before and during the event are very stressful. Even still, express calm and security to your guests. Don’t forget you can always hire a trusted company like Nice by Nina to help you with all the details of your celebration. Good luck!